Payroll Donations – How It Works!

There is a lot of buzz around One Donation and our payroll donation platform. That gets our team really excited but has also led to a lot of questions. For that reason, we created the payroll process flow below in order to answer some of the questions we get asked.

To begin, this process can be initiated in multiple ways:

  • Employers – If you are an employer that is interested in offering payroll donations to your employees, please fill out the form HERE. Once you submit the form, we will follow up with you shortly to discuss the best method for you to begin offering payroll donations. There is no cost to you the employer. One Donation charges a simple $0.50 flat fee per transaction and the remaining balance of the donation gets distributed directly to the non-profit. One Donation can provide secure online forms with any number of designated non-profits you choose or you can choose to leave the decision up to your employees and they can donate to the charity of their choice.
  • Non-Profits – Do you have a database of donors? Payroll donations are a great tool for engaging your subscribers and creating a consistent volume of donations to help your non-profit focus on your mission instead of your funding. If you are a non-profit, please fill out the form HERE and we will follow up with you to discuss the next steps. One Donation will provide a link to an online secure form with your non-profit details pre-filled.

Once the Donor/Employee is contacted, they complete the secure online form which gets submitted to One Donation. One Donation then sends a confirmation email to the donor/employee and a second email with the donation record is sent to the employer. At this point we also follow up with human resources or the accounting department at the employer’s office as needed.

Just like any other payroll deduction, the employer adds the donation as a new line item and on each pay cycle, One Donation receives an EFT and a ledger of donations. One Donation then merges and verifies all records for accuracy and then distributes funds to the appropriate non-profit.

One added benefit of payroll donations comes during tax season. Because the donations are deducted directly from the employee’s payroll check, all donations are recorded directly on their W2.